International Registrations

Since Brexit, all U.K. Studbook Societies and Passport Issuing Offices are no longer allowed to issue passports for equines domiciled within the European Union. All Welsh and Welsh PartBred animals bred and living within the EU must be registered with a stud book Society authorised to operate and issue passports within the Union. The Society does not wish for any animals bred overseas to be ‘lost’ from the Mother Studbook; therefore, several options are available in order to recognise these animals with the Welsh Pony and Cob Society and ensure the continuation of these valuable bloodlines. Full details can be found in the Society Rules of Registration. 

 

Registration of Welsh equines into the WPCS (U.K.) Stud Book which are domiciled inside the EU. Following the UK’s departure from the EU, post Brexit, the Welsh Pony and Cob Society is now unable to legally produce passports for Welsh Ponies and Cobs bred and domiciled in EU member state countries. However, mindful of those WPCS members and breeders, many of whom are longstanding life members of the Society from within the EU countries, who wish to continue to register their stock within the main mother Society Stud book, the Society has launched a new scheme which has the backing of the Welsh Government team and the Equine ID and Welfare departments. The Society stud book has since the 1950’s included a section for ‘Overseas Registrations (OS)’. This has enabled breeders from outside the UK to register their stock from animals imported originally from the UK in that section on a level playing field with those home registered animals, thereby ensuring that those bloodlines are not lost to the gene pool. With the advent of the new Overseas Register, the Society will continue to register these animals which are passported in EU Countries, by issuing WPCS Official Registration Documents - as we cannot now issue passports for animals that are domiciled in the EU.

 

The process is as follows:

A passport is produced by the EU country containing a Zootechnic certificate. These documents are for identification, travel, traceability, health and germinal purposes.

The breeder/owner applies to the WPCS to have the animal entered into the Overseas Register by providing photographic copies of the required pages including a clear markings diagram from the passport, by email and pay the current fee (check with the office or see current price list).

The Overseas Registration Document is then issued as a printed hard copy bound into a WPCS sleeve, and the document details the WPCS Pedigree, and other information such as the original PIO, UELN, Microchip number, Welsh Breed Section, Breeder and Owner name and address as well as the markings description and diagram.

This is only available to Welsh breed animals born outside of the UK and NI but within the EU and which comply with the WPCS rules for eligibility. Please note: This document is not a passport or identity document of the equine named within. It is an official document of recognition for the equine and its status as a pedigree Welsh equine by the Welsh Pony & Cob Society.

 

How will this work?

1. The breeder/owner obtains a passport for their animal in the EU country of their choice (ideally from a WPCS daughter Society in that country)

2. The breeder/owner scans the following passport pages clearly: a. Front details page to include the registration number in their stud book and UELN, microchip, date of issue, date of birth b. Zootechnic certificate including extended pedigree page with registration numbers

3. The applicant will need to complete a ‘WPCS Overseas Registration Document Application Form’ to submit alongside the scans of the passport as part of this application. This form must have a written description of the equine and a completed markings diagram with microchip number recorded.

4. The applicant may also need to supply DNA profiles for the sire and/or dam – you will be informed by the staff member processing the application if DNA for either the sire or dam is needed.

5. If it is not passported by a Daughter Society of the WPCS, the breeder/owner would also have to scan and send the below documents: a. Confirmation of ownership/ lease of the dam b. Confirmation of ownership/ lease of the sire or a valid service certificate signed by the stallion owner c. Confirmation of the Stallion’s licence number or suitable alternative If the WPCS does not already have these records - you will be informed by the staff member processing the application if these are needed

6. The breeder/owner emails the scans to the WPCS and pays the fee.

7. The application is checked by a staff member. Once checked and validated, a WPCS record is created for the animal and the animal will be allocated a Society registration code and corresponding number based on the registration status of the parents.

8. This bespoke WPCS Overseas Registration Document is signed and validated by the Society.

9. It is then printed and bound into a sleeve. The document will then be posted out or available for collection from the Society.

10. The animal is now recorded in the WPCS Overseas Register.