Cymdeithas y Merlod a'r Cobiau Cymreig
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The Welsh Pony and Cob
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This page is for reports and messages from Council to WPCS members.
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13th December: |
Miss R. Philipson-Stow (Chairman), Mrs. A. Vestey (President); Lady Evans-Bevan (President-Elect); Mrs. E.E. Dart; Mr E.T.E. Davies, Mrs M.C. Edwards, Mr S Franklin, Mrs E R French, Miss S M Hardy, Mrs. P. Howells, Miss L. Hutchins, , Mrs K A James, Mr A J Jones, Mr G Jone,s Mrs D. Jones, Mr D P Jones, Mr. G.W. Jones , Mr W G Jones, Mr. J.T. Kirk, Mr I J R Lloyd, Mr W Lloyd, Mrs R. Mills, Mr D Morgan, Mrs A M Mountain, Mrs M-C Nimmo, Mrs J.P. Price, Mr T J Roberts, Miss J. Sheil, Mrs D.Thomas, Mr J A Russell, Mr. J.K. Spenser and Mr P Wilding-Davies |
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14th December: |
Miss R. Philipson-Stow (Chairman), Mr. L. Bigley (Vice-Chairman), Mrs. A. Vestey (President); Lady Evans-Bevan (President-Elect);, Mrs. E.E. Dart; Mr E.T.E. Davies, Dr E.W. Davies, Mrs M.C. Edwards, Mr S Franklin,, Mrs E R French, Miss S M Hardy, Mrs. P. Howells, Miss L. Hutchins, Mrs K A James Mrs D. Jones, Mr D P Jones, Mr. G.W. Jones Mr G Jones, Mr W G Jones, Mr. J.T. Kirk, Mr I J R Lloyd, Mr W Lloyd, Mrs R. Mills, Mr D Morgan, Mrs A M Mountain, Mrs M-C Nimmo, Mrs J.P. Price, Mr T J Roberts, Miss J. Sheil, Mrs D.Thomas, Mr J A Russell, Mr. J.K. Spenser and Mr P Wilding-Davies |
The agenda of the two-day meetings included:
No Mix up in Test Papers at WP&CSIt is alleged by Commander David Howells that he was not successful in his application for the post of Chief Officer as a result of a mix up in his test papers. All short listed candidates completed the same management tests, which were produced by Thomas International. As Commander Howells has confirmed in his interview given to the Daily Post, he completed his test in a “distinctive dark blood red ink”. All the other candidates used blue or black ink. Thorough checks have been carried out and I can confirm that we still retain the original test papers completed by Commander Howells in red ink. I can therefore confirm that no mix up has occurred.
In accordance with Commander Howells’ request, a photocopy of his test results were sent to him and as it was a black and white copy, it obviously does not show the original red ink markings. Commander Howells has therefore assumed, wrongly, that he has been sent another candidates papers.
I am satisfied that a fair and thorough procedure has been used in the recruitment exercise for this post. On the 8th April 2004, a sub-committee formed from Council members, was instructed to short-list appropriate candidates to come forward to Council for formal interviews. Six candidates were selected and, as is customary for a post of this nature, Management tests were implemented. Council carried out formal interviews where all Council members contributed and were involved in the selection process.
At a subsequent Council meeting, Council members considered the management tests and results of the formal interviews, and selected their preferred candidate. Unfortunately, for personal reasons unconnected to the Society, the candidate in question was unable to take up the post and we have therefore recently re-advertised the postion, and suitable candidates will be invited for interview.
SFF
IMPORTANT RULE CHANGE RELATING
TO THE REGISTRATION OF SECTION C PONIES - MATING BETWEEN SECTIONS
The Council wishes to announce that the rule relating to the mating
between Sections resulting in the registration of Section C ponies is
to be amended – See Regulation 3
The current rule allows the mating of the following:
Section B x Section C = Section C
Section B x Section D = Section C or D
As from 1st JANUARY 2006 Council has resolved that the Stud Book will
be closed to foals resulting from the following mating:
Section B x C
Section B x D
Before arriving at the decision to close the Stud Book to Section B x
Section C and Section B x Section D, Council had consulted with
representatives of Overseas Societies to obtain their views and they
had been fully supportive and had no objections to Council proceeding
with introducing the above ruling.
Please note that there is no change to the rule allowing the mating of
Section A x Section C = Section C
Section A x Section D = Section C
Report of the meeting held on the 19th April 2004 Present: Miss R. Philipson-Stow (Chairman); Mr. L. Bigley (Vice-Chairman); Mrs. A. Vestey (President); Lady J. Evans Bevan, Mrs E. Dart, Miss L. Hutchins; Mr. E.T.E. Davies; Mrs. M.C. Edwards, Mr S. Franklin, Mrs. E.R. French; Mr. J. Kirk, Mrs. K.A. James Mr. A.J. Jones Mrs. D. Jones; Mr. D.P. Jones, Mr. G. Jones, Mr. G.W. Jones Mr. W.G. Jones; Mr. I.J.R. Lloyd; Mr. W. Lloyd; Mrs. R. Mills; Mr. D. Morgan; Mrs. A.M. Mountain. Mrs. M-C. Nimmo; Mrs. J. P. Price; Mr. T.J. Roberts; Mr. J.A. Russell; Miss J. Sheil; Mr K. Spenser, Mrs. D. Thomas; Mr. P. Wilding-Davies;
In Attendance. The Acting Secretary.
Apologies Apologies for inability to attend the Meeting were received from Mr. J.G. Berry, Dr. E.W. Davies, Miss S. Hardy and Mrs P. Howells
Best Wishes were sent from the meeting to Dr E. Wynne Davies, following his recent ill health. We are pleased to say he is well on the road to recovery.
New Members of Council were welcomed to their first meeting.
Matters Arising
Matters arising from the minutes of previous meetings were discussed and the minutes of those previous minutes were passed.
Judges Administration Board
A report was received from Mr. E.T.E Davies, chairman of this group. The autumn assessments had gone well with 3 new additions to the section A panel, 3 new to the B panel, ,6 new on the C panel and 9 new on the section D panel. A few changes were being made to the wording of the assessment criteria to make it clearer both to the assessors and candidates. There are also changes to the probation system.
Report from the Society Vet
Mr R. Mitchell MRCVS gave a report on the following matters;
The Welfare of ponies on Gelligaer Hill; Both the society Vet and welfare officer had attended a meeting with the graziers and Redwings to discuss the recent removal of ponies from the hill. The round up of ponies had now been completed and the illegally grazing ponies had been removed. All parties found the meeting useful and another one has been planned.
Passports; Mr Mitchell had been in meetings with both DEFRA and the Welsh Assembly. Members are reminded that passports will be required in England from the end of June but this will not be in force in Wales until a later date – possibly after the autumn sales. There is some confusion over the signing of the ‘not for meat’ declaration and members are advised to avoid doing this until the confusion is cleared up. There is a list available from DEFRA or the Welsh Assembly or from your local vet on drugs which bring about a lifetime ban. It is highly likely this list will change and be reduced and members are advised to avoid using these drugs if at all possible, but obviously not if there is no alternative.
Election of Officers
Miss R, Philipson Stow was re-elected as chairman, with Mr L. Bigley again as the vice-chairman.
The council members to act as delegates, and to serve on various committees and working parties were discussed and elected. These can be found on this website in the relevant section.
The Constitution
This was again discussed at some length after some recommendations from the solicitor. It has now gone back for a finial check up. It is hoped to be able to present the new constitution along with the articles of association to members at an Extra-ordinary Genera Meeting in the Autumn.
Appointment of a Chief Officer
Applications are now in, and these have been reviewed. A short list of six candidates has had a preliminary interview with the small selection committee, which will be followed by an interview with Council. Members shall be informed as soon as a decision has been reached.
Appointment of an Exhibition Unit Manager
Applications are now in and members shall be informed as soon as a decision has been reached.
Correspondence
Council discussed matters arising from the correspondence that had been received. This included transfer of Prefixes, late registration of ponies and cobs, and the sire ratings scheme.
There has been found to be errors in the sire ratings, and this is now being recalculated. The results will be announced in the summer newsletter.
JCS
Statement by CouncilCouncil would like to confirm that Mrs Evelyn Jones is no longer in the employ of the WPCS and we are now in the process of recruiting Mrs Jones’ replacement. An announcement will be made once the recruitment process has been concluded. In the meantime, we would like to assure members that most of the information being disseminated on some websites regarding Mrs Jones is incorrect, and at best misleading.
We are happy to confirm that staff have been treated fairly and reasonably, and in accordance with our legal obligations. We have no wish to be “secretive” as alleged, but we are unable to disclose further details at present, partly due to legal restraints, but mainly out of respect for the privacy of those involved in the matter.
11th December 2003
Meetings of CouncilHeld on 11 and 18 August 2003Council meetings were held on the above dates in Builth Wells, where the following were discussed:
Minutes from the Council Meeting on 19 May 2003 were passed (see report below — updated September 2003).
Discussions are taking place with Mr Brian Dowding to take over the society website.
These are currently being reviewed.
After some complaints after this year's show, members are reminded that violent behaviour will lead to disciplinary action. Security of the pavilion during the show is being looked at.
Mr Roland Mitchell from St Clears has agreed to become the Society's official vet following the retirement of Mr Emrys Bowen.
The Council wish to remind people to take care when dealing with people on the Internet with no prior knowledge of them.
Judges are reminded that geldings are to be judged equally to mares and stallions and should not be put down because they are a gelding.
PassportsWe would urge members to write to DEFRA or their MPs to ask for dispensation for both elderly registered stock that are unlikely to be sold, or leave the stud, and for colt foals going to sales. We ask that a medical declaration is signed before the sale and the new owners have a set time to then apply for a passport.
We believe that without these dispensations there may be welfare issues.
Meeting of CouncilHeld on 9 April 2003Miss L. Hutchins (President); Mrs A. Vestey (President Elect); Miss R. Philipson-Stow (Chairman); Mr L. Bigley (Vice-chairman); Mr J.G. Berry; Mr D.T. Davies; Mr E.T. Davies; Dr E.W. Davies; Mr E. Davies; Mrs M.C. Edwards; Mr G.E. Evans; Mr S. Everitt, Mrs E. French, Miss S Hardy, Mrs K. James; Mr A. Jones; Mrs D. Jones, Mr P. Jones, Mr G. Jones, Mr G.W. Jones, Mr I. Lloyd, Mr W. Lloyd, Mrs R. Mills, Mr D. Morgan, Mrs A.M. Mountain; Mrs M.C. Nimmo; Mrs J. Price, Mr T.J. Roberts; Mr J.A. Russell; Miss J.C. Sheil; Mrs D. Thomas, Mr P. Wilding-Davies; Mr B. Williams.
The Deputy Secretary and Mrs A. G. Edwards.
The Chairman welcomed the newly appointed President-Elect Mrs A. Vestey to the first Council Meeting since being appointed. The Chairman also welcomed new members who were attending their first Council Meeting since being elected, namely Mr G.E. Evans, Mrs. M-C. Nimmo, Miss J. Sheil and Mrs D. Thomas. The Chairman also welcomed Miss S. Hardy, who was on in place of Miss Wheatcroft, who had resigned.
The Chairman referred to a number of members who had passed away recently, namely: Mr S.D. Morgan, past President and Council member, Mr I. Jones, Cethin Stud, Mr Phillips who was a brother-in-law to Mr Tom Evans, Cathedine Stud, Ms R. Parkin of the Lonlas Stud and Mr David Harris, Rhystyd Stud.
Chairman: Miss Rosemary Philipson-Stow was again elected to be Chairman of Council.
Vice Chairman: Mr Len Bigley.
Treasurer: Instead of just one treasurer, Council decided that a Finance Committee be appointed as allowed by the Society's Articles of Association and that the following members be appointed for the ensuing year: G.W. Jones, plus the following ex-officio: J.A. Russell (Chairman and Vice-Chairman of Council), P. Wilding-Davies (President and President-elect).
Publicity: The following members were elected to serve on the Publicity Committee for the ensuing year in addition to those in ex-officio capacity: President, President-Elect, Chairman and Vice-Chairman of Council and Publicity Officer: Mrs M.C. Edwards, Mrs R. Mills, Mrs K.A. James, Mrs J.P. Price, Mrs D. Jones, Miss J. Sheil. Co-opted: D. Blair, B. Foster, Mrs L.V. Smith, Miss S. Hardy, R. Manchip — with no voting powers.
Performance Awards Committee: Mrs K.A. James, Miss S. Hardy, Mr D.W. Jones, Mrs M-C. Nimmo, Mrs J.P. Price and Miss J. Sheil.
The following delegates were appointed to represent the Society at meetings with other organisations:
BHS & Horse & Pony Breeds: I.J.R. Lloyd; Res. Mrs K.A. James/B. Foster/Secretary.
BHS - EEC: I.J.R. Lloyd; Res. B. Williams, Secretary.
British Central Prefix Register: I.J.R. Lloyd; Res. L. Bigley.
Equine Forum: Secretary; Chairman;Dr. E.W. Davies.
Joint Measurement Board: P. Wilding-Davies.
DEFRA/Overseas: Secretary; D.P. Jones; Mrs. French.
National Pony Society: Mrs K.A. James; Res. Miss L. Hutchins/Miss J. Sheil.
National Pony Society competitions: Mrs K.A. James.
Horserace Betting Levy Board: Miss R. Philipson-Stow.
National Stallion Association: Eric Davies.
East of England Show: Nigel Russell; Res. J.R. Greenleaf.
Welsh Part-Bred Horse Group: L. Bigley, E.T.E. Davies; Mrs. A Mountain, Mrs. C.A Roberts, Mrs. A. Vestey.
Welsh Part-Bred Pony Group: Mrs J. Price, D. Blair, Mrs A. Bigley, Mrs L. Partridge, Mrs M-C. Nimmo.
WPCS Trading Ltd: B. Foster, Dr E.W. Davies, J.V. Helme, Miss R. Philipson-Stow, Miss S. Hardy.
Royal Welsh Show/Sales: Chairman, Vice-Chairman, President, Dr E.W. Davies, Mrs R. Mills, I.J.R. Lloyd, D.P. Jones, E.T.E. Davies, W. Lloyd, Mrs D. Jones; co-opted L. Bigley with voting powers.
Pavilion: Secretary, J.G. Berry, Mrs M.C. Edwards, G.W. Jones, Mrs J.P. Price, Miss Abrahall, R. Miller, Mr G. Hatcher.
JAB: E.T.E. Davies, Mrs J.P. Price, W. Lloyd, Mrs C.A. Roberts, D.P. Jones.
Area Assoc: Miss L. Hutchins, Miss S. Hardy, Mrs M.C. Edwards.
Passports: D.P. Jones, T.J. Roberts, Mrs E. French, Mrs J. Price.
In-Hand Medals/Sire Ratings: Miss L. Hutchins, L. Bigley, D.D. Morgan.
Performance Medals/Sire Ratings: Miss L. Hutchins, L. Bigley, E.T.E. Davies, A.S. Everitt, D.D. Morgan, W. Lloyd, Mrs K.A. James, Miss S. Hardy, Mrs D. Thomas.
(a) Bodnant: Members of the Council were circulated with a letter dated 17 February 2003 from Mr G. Jones, husband of the late Mrs C.D. Jones, Berllan Fawr, Eglwysbach, Colwyn Bay. Mr Jones confirmed that he was willing to relinquish the prefix BODNANT to Miss E.W. Williams, Pant yr Ych Mawr, Maenan, Llanrwst. It was resolved that the prefix BODNANT could be re-registered to the name of Miss E.W. Williams, Pant yr Ych Mawr, Maenan, Llanrwst.
(b) Pentrecoed: Members of Council were circulated with a copy of a letter signed by the executors to the estate of the late Mrs R. Wilson, Hollyleigh, Pentrecoed, Ellesmere, Shropshire. The letter confirmed that they had no objection to the prefix PENTRECOED being re-registered in the name of Miss J.M. Williams, Foel Fach, Winston Road, Llansantffraed, Powys. It was resolved that the prefix PENTRECOED could be re-registered in the name of Miss J.M. Williams, Foel Fach, Winston Road, Llansantffraed.
Members of Council were supplied with copies of letters from Brightwells, the Office and Mr R.L. Miller regarding the Carmarthenshire Welsh Pony & Cob Association Sale to be held on Saturday 11 October 2003. Mr T. Court of Brightwells was concerned that the Sale, held by Bob Jones-Prytherch & Co., was referred to as an official Sale. Also circulated was a copy of the flyer advertising the event.
The Office had written to the Association Secretary, Mrs I. Anderson and a response had been received by Brightwells in a letter dated 28 March 2003 from Mr R. Miller, Chairman of the Association. Mr. Miller apologised for the confusion that had arisen with regard to the word "official". The flyer was the only one produced and future advertisements would be rectified.
An invitation had been received for the Exhibition Unit to attend the United Counties Show with free trade stand space in August.
Miss S. Hardy stated that it had been agreed that a programme would be worked out for future years and with the assistance of Mr R. Manchip a breakdown of the lorry costs would be made available. A sum should be set aside to keep the lorry maintained, etc. Miss Hardy wished to record her thanks to Mr R. Manchip for all his assistance to date. They were hoping to put in place a five year budget plan.
Members of Council were circulated with proposed rules for the award of In-Hand Overseas medals. Societies would be required to follow the new rulings and offer the overseas medal specially designed and produced for them.
The meeting closed at 8:15pm.
DisciplinaryThe Society's Council met on 9 June 2003, and consideration was given to the conviction of Mr J.L. Davis, of Wyncolls Farm, Lumbars Lane, Elton Road, Newham on Severn, before the Gloucester Magistrates Court on 29 May 2003, causing unnecessary suffering to animal, namely a pony, contrary to Section 1(1)(A) of the Protection of Animals Act 1911.
The Gloucester Magistrates Court disqualified Mr Davis for a period of two years from having control of horses and ponies, and the Council resolved that, as from 9 June 2003, Mr Davis would be expelled as a member of the Society for an indefinite period.
Meeting of CouncilHeld on 19 May 2003Report from the Council meeting held at the Hafod Hendre Pavilion, Royal Welsh Showground, Builth Wells at 10:30 a.m. on Monday 19 May 2003.
Miss R. Philipson-Stow (Chairman); Mr L. Bigley (Vice-Chairman); Miss L. Hutchins (President); Mr J.G. Berry; Mr D.T. Davies; Dr E.W. Davies; Mr J.E. Davies; Mrs M.C. Edwards; Mr G.E. Evans; Mrs E.R. French; Miss S. Hardy; Mrs K.A. James; Mr A.J. Jones; Mrs D. Jones; Mr D.P. Jones; Mr G. Jones; Mr G.W. Jones; Mr W.G. Jones; Mr I.J.R. Lloyd; Mr W. Lloyd; Mrs R. Mills; Mr D. Morgan; Mrs J. Price; Mr T.J. Roberts; Mr J.A. Russell; Miss J. Sheil; Mrs D. Thomas; Mr P. Wilding-Davies and Mr B. Williams.
The Deputy Secretary.
Apologies for inability to attend the Meeting were received from Mrs A. Vestey (President-Elect); Mr E.T.E. Davies; Mr S. Everitt; Mrs A.M. Mountain and Mrs M-C. Nimmo.
The Chairman of Council referred to a tragic accident that had resulted in the death of Mrs Ann Daunt's grand-daughter. Mrs Daunt had withdrawn from all judging appointments for this year.
The lease of the site of the pavilion comes up for renewal at the end of the year and it was felt the vice-chairman and Mr Wilding-Davies should meet with Peter Guthrie of the Royal Welsh Society to discuss the options open to the Society. Members of Council felt that they would be loath to give up the present site, which is ideally suited. A pavilion Working Party has been set up as follows: Mr L. Bigley, Mr P. Wilding-Davies, Mr A.S. Everitt, Mr J.G. Berry, Mr J.A. Russell and Mrs J. Price.
The Finance Committee had considered ways and means of catching up with the printing of outstanding Stud Books (Volume 79-84). The recommendation to Council was that these should be printed in Index format which would allow for more than one Volume per publication, perhaps as many as three per book if numbers allowed. This would obviate the necessity of printing an Index to cover those years. After considerable discussion it was decided that the Stud Books would remain in their current format.
Mr D.T. Davies confirmed that he, together with Dr E.W. Davies and Miss J. Sheil, had got together to discuss ways and means of circulating information to members. Draft copies of their ideas, taken from previous Minutes, had been circulated for the information of members. Mr Davies explained that extracts from Council Meeting would be placed on the website and after the Minutes had been confirmed they could be up-dated and expanded on. The information would also be circulated to Area Association Secretaries.
Miss L. Hutchins reported that some of the returns had started to come back from the Area Associations, many had been of the opinion that Council had been elected to do its job and that Area Associations should not interfere.
That Mr D. Blair be appointed as Journal Editor.
Members of Council had been circulated with a copy of the Society's current Memorandum and Articles of Association and after discussion, they were updated and amended. A solicitor is checking the changes before being submitted to the Charities Commission and the Department of Trade and Industry. Once they have been approved they will be presented to the Membership at an Extraordinary General Meeting held before the AGM in March.
Society Logo: Members should be reminded that the Society logo is a registered Trade Mark and cannot be used by individuals.
Congratulations: The Chairman wished to congratulate Mr B. Williams on his successful election to the Welsh Assembly.
Passports: Mr D.P. Jones gave an up-date on the Passport situation to date. The consultative document was out and he felt it was very important for members to send their views to DEFRA, the more objections the better. There was no doubt that Passports would be introduced but if it was possible to have special dispensations, e.g. for old stock, self declaration for foals, dispensation for older stock, etc. Mr Jones also pointed out that it would not be possible for the Office to cope if all the papers were returned at the end of the year for upgrading, the figures would be in the thousands and totally unmanageable and these were the points that he was trying to get over to the Welsh Office, together with the horrendous welfare problems that could arise. He was currently waiting for a reply from Mr Carwyn Jones and he had invited him to visit the Stud to see for himself some of the problems that would arise.
Smallholder's Weekend: Dr E.W. Davies wished to record his appreciation for the wonderful display put on by Mrs W. Burt, the Society was indebted to her. Letters of appreciation were to be sent from the Office to those taking part and to Mrs Burt.
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