Passports and Registrations
Gelding Registrations
Colour and Markings
Transfer of Ownerships
Stallion Licenses
Lease
Membership
Passports and Registrations
Q. Do I need to get a passport for my pony?
A. Yes. All equines are
now required to have an individual passport by the time that they reach 6
months old. If a foal is under 6 months it is allowed to travel with its
dam. Please note that all animals are
required to have a passport before they can be sold regardless of the age of
the animal.
Q. I want to sell my pony, do I need a passport?
A. Yes, all equines are
required to have a passport before they can be sold.
Q. How do I get a passport for my pony?
A. The Society can
produce passports for registered animals. A colour and marking form will need
to be completed to show the markings of the animal. If the pony has the
original registration certificate, then the passport fee is £10. If the
original certificate has been lost then the fee is £20 for duplicate papers.
Marking forms are available from the Society.
Q. I do not know the
breeding details for my pony; can I still get a passport for my pony with the
WPCS?
A. No, the Society can
only do passports for registered Welsh and Welsh Part Bred animals. In order to
register an animal, the Society requires the breeding details (e.g. the name of
the sire and the dam and also confirmation from the person who bred the animal).
Q. I have a WPCS
registration certificate for my pony, does this count as a passport?
A. No. The registration
certificate is not a passport. The Society can produce a passport for the
animal on completion of a colour and markings form available from the Society.
The fee for this is £10.
Q. I have lost my pony’s
passport. How can I get a new one?
A. Please send us a
letter that confirms the registered name of your animal and request a duplicate
set of papers. The fee for this is £20. Please note that the
Society can only print passports for animals that are registered
with the Society.
Q. How much does it cost to register a pony?
A. The registration fees are as follows:
Pure Bred colt or filly in its foaling year - £20
Part Bred colt or filly at any age - £20
Geldings (Pure Bred and Part Bred at any age) – £15
Q. Will I get a passport when I register my pony with the WPCS?
A. Yes, if the pony
already has a passport showing the correct information (name, breeding details
etc) then the Society can overstamp that passport to prove that it is
registered with the Society. An animal should only have one passport.
Q. What is the procedure for late registration?
A. If a Pure Bred colt
or filly has not been registered before the 31st
December in its foaling year it is now a late registration. In
order to register the colt or filly the Society requires that
both the sire and the dam are DNA tested along with the colt or
filly that is to be registered. If the sire or dam has already
been DNA tested then they are not required to be tested again.
The Society rules regarding the Late Entry procedure can be
found
here. A list of the late entry fees can be found
here.
DNA kits cost £38 per kit.
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Gelding Registrations
Q. I have a gelding, but
his passport still says he is a colt, how can I change this?
A. In order to change a
colt to a gelding on our system and alter the passport, we require confirmation
from a Veterinary Surgeon that the animal is now a gelding. All of our new colt
passports have a section inside for a Veterinary Surgeon to sign and stamp to
prove that the animal is now a gelding. If the passport does not have this
section, a gelding application form will be required. This form is available
from the Society office. This service is free.
Q. When changing a colt
to a gelding, do I need to redo the markings even if they are the same inside
the passport?
A. When completing the
pink gelding application form, please ensure that the markings on the reverse
side of the form are completed. We require this in order to print off a new
passport showing the animal as a gelding.
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Colour and Markings
Q. Can
I do the markings for my own ponies?
A. The Society allows current
members of the Society and owners/breeders who have a prefix registered prior
to 1st February 2004 to do the markings for their own ponies;
however they cannot do the markings for animals owned by anyone else.
Q. I am a current member
of the Society; can I do the markings for my neighbour’s animals?
A. No. Members can only
do the markings for their own animals.
Q. Do you accept markings on other Society’s forms?
A. No. We can only
accept applications made on our own forms, however if your Vet has completed a
different form, you can copy the markings onto our form and include a photocopy
of the Vet’s markings form to confirm that they are correct.
Q. My Vet has completed
a different markings form; do I need another call out to do the markings on
WPCS forms?
A. No. You can copy the Vet’s
markings onto our own forms and include a photocopy of the Vet’s markings to
confirm that they are correct.
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Transfer of Ownership
Q. How much is the transfer of ownership fee?
A. £10
Q. What information do you require in order to transfer the ownership of an animal?
A. In order to transfer the
ownership of an animal, the Society requires written confirmation from the
previous owner, the date of sale and the name and address of the new
owner. If there is a gap in the
ownership records and a previous owner cannot be traced, then a statutory
declaration will be required in order to complete the transfer.
Q. What is a statutory declaration?
A. A statutory
declaration is a document that has been witnessed by a solicitor that concerns
the ownership of a particular animal. It is required by the Society when there
are gaps in the recorded ownership of an animal and the previous owners cannot
be traced.
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Stallion Licences
Q. How do I licence my colt?
A. In order to licence a
colt with the WPCS, the VC1 form must be completed with the
details of the colt. The colt must be recorded in the correct owners name on the
Society’s records. The licence ensures that the Society can register any
offspring in the Welsh Stud Book. A Veterinary Surgeon must also examine the
colt to ensure that it is free from any infections and diseases. The Vet must
also complete a DNA test (the DNA testing kit is available from the WPCS office
with the licence fee). The passport must also be returned to the Society once
the Veterinary Surgeon has completed the check.
Vet stallion inspection forms (VC2) will be sent out with the DNA testing kit.
Q. How old does a colt
need to be before it can be licensed?
A. A colt can be licensed
from the age of 2 years.
Q. Do I need to return
the passport for my stallion when he’s being licensed?
A. The passport for the
stallion needs to be returned to the office in order for the licence to be
completed and entered in the passport; this is usually done when the Vet has
completed the VC2 examination form.
However if the stallion is not shown in the correct ownership, the
passport will be required in order to complete the transfer of ownership before
the licence can be completed.
Q. My stallion is older
than 2 years, can he still be licensed?
A. Yes, there is no
maximum age limit for a stallion licence as long as it can still pass the Veterinary
Surgeon’s inspection.
Q. How much does it cost to licence a colt?
A. £100
Q. Does the stallion
licence fee include the callout for the Vet?
A. No. The Veterinary
fee is the responsibility of the stallion owners.
Q. On what grounds can
my colt be refused a licence?
A. A colt can have a licence
refused if a Veterinary Surgeon discovers a hereditary disease such as
cataract, defective genital organs, roaring, whistling, ringbone, sidebone,
bone spavin, shivering, subluxation of the patella, stringhalt and malocclusion
of teeth. A colt could also be refused for defective or inferior conformation.
Q. If my stallion has
his licence refused do I lose my £100?
A. No, £80 of the licence
fee is refunded, an administration charge of £20 having been removed.
If the stallion has been refused, we ask that
the DNA testing kit be returned to the Society’s office.
Q. Does a licence guarantee that the stallion is fertile?
A. No. The Veterinary Surgeon’s
examination of the stallion does not contain a fertility test; therefore the licence
does not guarantee that the stallion is fertile.
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Leases
Q. My pony is on lease,
what paperwork do I need to ensure that my pony is safe?
A. The office has lease
forms available for stallions, mares and geldings. Please note that these
documents are not legally binding. We suggest that both parties involved draw
up a formal lease agreement in order to set out the terms of the lease clearly.
Q. Should I keep my pony’s passport when I put them on loan?
A. No, the passport should remain with the pony when they go on loan.
Q. How much postage do I need to send my passport?
A. We recommend that you
send your passports recorded delivery to enable us to trace them more easily.
1st Class Recorded Delivery (cost listed per passport – Prices correct as of April 2006)
1 - £1.16
2 - £1.50
3 - £1.64
4 - £1.93
5 - £2.13
6 - £2.53
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Membership
Q. How much does membership of the WPCS cost?
A. £30
Q. Does the Society have a family membership facility?
A. Membership is done purely on an individual basis.
Q. When does the membership run from?
A. Membership starts from the 1st January each year and runs until the 31st December.
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