These guidelines and regulations apply to all Standing Committees.

1. The Chairman and Vice-Chairman of Council would be entitled to attend any Committee meeting in a non-voting capacity
2. First Standing Committee meeting following the AGM, the Standing Committee to recommend to Council its timetable of projects for the year and to put forward the names of those members they wish to co-opt.  Co-opted members of Standing Committees must be approved by Council before being invited to sit on any Standing Committee
3. All Standing Committees to elect their own Chair at the first Meeting of the Standing Committee following the AGM.  The Chair must be a member of Council.
4. No self-nomination by a Council member to a Standing Committee
5. Chair of all Standing Committees can attend other Standing Committee meetings by invitation of the Chair of the relevant Standing Committee
6. The Chief Officer, or other member of staff in his/her stead, would attend the meeting as well as an official minute taker.  The Office would be responsible for servicing all Standing Committee meetings
7. Written Reports must be submitted for all meetings for ratification unless time does not allow, when a verbal interim report can made, subject to a written report being made to Council for approval
8. Standing Committee decisions must be ratified by Council unless the Standing Committee had been granted powers to act for a specific project
9. Standing Committees may have Working Parties reporting to them on specific issues. These would have clear terms of reference and time limited tasks to accomplish.
10. Each Standing Committee would have its own budget and any specific projects would be agreed with Council and come under that budget.
11. Terms of reference highlight the minimum number of meetings that the standing Committee would be required to meet on an annual basis, not the maximum.
12. To be reviewed after 12 months