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SYNOPSIS OF THE COUNCIL MEETING HELD AT THE PARK LODGE HOTEL AT 1:00p.m.
ON MONDAY 6th AUGUST 2007.
PRESENT
Mrs. M. E. Mansfield (President);Miss. S.M. Hardy (Chairman); Mr. D. Ll. Williams (Vice Chairman); Dr. E.W. Davies (Publicity Officer); Mrs. W. Bond; Mr. M.T. Daley; Mrs. E. Dart; Mrs. M.C. Edwards; Lady J Evans-Bevan; Mr. E.T.E. Davies; Mrs. C. Fell; Mr. S. Franklin; Mrs. E.R. French; Mrs. P. Howells; Miss. L. Hutchins; Mrs. D. Jones; Mr. G. Jones; Mr. J. T. Kirk; Mr. D.D. Morgan; Mr. J.P. Parry; Mrs. J.P. Price; Mr. E.G. Prosser; Mr. J.A. Russell; Miss. J. Sheil;
Mr. J.K. Spenser; Mr. C. Thomas; Mrs. D. Thomas
APOLOGIES were received from Mr. L. Bigley
Observers were welcomed to the Council meeting.
Matters arising from the minutes of the Council meeting on 25th June 2007
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The Performance Sire Rating awards had been presented during the Royal Welsh Show it was agreed that this was something that the Society would like to continue to do during the Show. It was agreed that further consideration needed to be given to publicising the event.
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The new Exhibition Unit had been slightly delayed but was anticipated by the end of August.
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Council agreed that it was the responsibility of the Judging & Showing committee to decide whether to extend the number of candidates able to attend an assessment at any one time. It was also agreed that if two days were neccessary to conduct the assesement that the Council would support the committee in making that so.
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There was considerable discussion regarding the role of the Publicity Officer.
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The Chief Officer reported that she anticipated receiving a more detailed longer term IT project plan in the near future.
Matters arising from the minutes of the Council meeting on the 9th July 2007
There were no matters arising
Report of the Council Working Party meeting on the 5th August 2007
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Recommendations that expenses for voluntary activity could be claimed only for travel and subsistence within the UK were accepted.
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The future of the breed was highlighted as one of the first issues to be discussed by the members advisory group. It was also agreed that the Council would meet for a brainstorming session on that particular issue.
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It was agreed that the Members Advisory Group would be elected at the same time as the Council and details should be enclosed in the newsletter.
Chief Officer's Report
- International show had been cancelled
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New receptionist appointed
Correspondence
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Received from WPCS Germany. It was agreed that the issues raised would be clarified further by the Chief Officer as it was unclear how this Society was constituted in its relation to the other German societies.
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Letter from the Vice-Chairman. This had been satisfactorily dealt with by the Council Working Party.
Delegate Reports
Mr. Parry reported on his meeting with the JMB
Confidential Items
Observers to the meeting were asked to leave during the discussion of confidential items. The Chairman thanked them for coming.
Confidential items discussed were:
- Office Premises
- Service queries
- Memorandum & Articles of Association
- Chief Officer presented the budget for 2007 - 2008
- Legal update
- Complaints
The meeting closed at 7:10pm
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