SYNOPSIS OF THE COUNCIL MEETING HELD AT HAFOD A HENDRE, ROYAL WELSH SHOWGROUND, BUILTH WELLS AT 11.30 a.m. ON WEDNESDAY, 25^TH APRIL, 2007

PRESENT    Miss S.M. Hardy (Vice-Chairman); Mrs. M.E. Mansfield (President); Mr. L. Bigley (President-Elect); Dr. E.W. Davies (Publicity Officer); Mrs. W. Bond; Mrs. C. Fell; Mr. M.T. Daley, Mrs. E. Dart; Mr. E.T.E. Davies; Mrs. M.C. Edwards; Lady Evans-Bevan; Mr. S Franklin; Mrs. E R French; Mrs. P. Howells; Miss L. Hutchins; Mrs. D. Jones; Mr. G. Jones; Mr. J.T. Kirk; Mr. D. Morgan; Mr. J. Parry; Mrs. J. P. Price; Mr. E.G. Prosser; Mr. J.A. Russell; Miss J. Sheil; Mr. J.K. Spenser; Mrs. D. Thomas and D. Ll. Williams.

• In view of the fact that there was no current Chairman in place, the meeting was conduced      by the Vice Chairman of Council pending the Agenda item relation to the election of Chairman.

• Apologies were received from R. Manchip.

• Council accepted the resignation of Mr. A. J. Jones, Y Fferm, Meifod, Powys.

• Council agreed to invite Mr. C. Thomas, Rhosbren Fach, Llewelyn Street, Dowlais, Merthyr  Tydfil, to complete the remainder of Mr. Jones’ term.

• Congratulations were given to Mrs. M. E. Mansfield, President, on her recent marriage to Mr. T. Parnell.

• No additional interests were recorded in the register

CONFIRMATION OF MINUTES   Minutes of the Meeting held on 9^th March, 2007 having been circulated and with one minor correction on page 7, were duly confirmed and signed.

MATTERS ARISING

• Performance Sire Rating Awards were discussed in detail and it was agreed that they would be awarded at the Royal Welsh Show

• Members would be invited to make comments on the scheme during 2007 in anticipation of the review for 2008 as the 3 year trial period was coming to an end.

• A further report was given on office premises

• Updates on a number of confidential items were given, including an appeal against a previous Council decision

• Council were reminded of the need for reasons to be given when nominating individuals for Honorary Life Memberships and Vice-Presidents. It was agreed that this would be referred to the Members Services Committee.

• Council re-confirmed that overnight expenses would be not more than £25

• The BHS Jubilee celebrations were considered and it was agreed that the Society would invite the Champion animals under saddle at the Royal Welsh Show 2006 to represent the breed at the event.

ELECTION OF CHAIRMAN

• The President and President-Elect confirmed that they would not exercise their voting rights

• 3 nominations had been received for Chairman: Mr. E.T.E. Davies, Miss. S. Hardy, Mr. J. A. Russell

• Following the voting process Miss S. Hardy was elected Chairman

ELECTION OF VICE-CHAIRMAN

• Five nominations were received: Mrs. C. Fell, Mr. M.T. Daley, Miss. S. Hardy, Mr. J. P. Parry, Mr. D. Ll. Williams

• Miss. Hardy withdrew her name

• Following the voting process Mr. D. Ll. Williams was elected Vice-Chairman

ELECTION OF STANDING COMMITTEES

The following committees were elected:

Finance Committee Mr E. T. E. Davies Mr S. Franklin Mr J. A. Russell

Judging and Showing Mr. D. Morgan Mrs J. Price Mr E. Prosser

Promotions Dr. E. W. Davies Mrs. C. Fell Mr. J. T. Kirk

Members Services Mrs. C. Fell Mrs. D. Jones Miss J. Shiel

Education & Welfare Mrs. W. Bond Mr. J. Parry Miss J. Shiel

International Committee Dr. E. W. Davies Mr. E. G. Prosser

•  Delegates were appointed to represent the Society at meetings with other organisations.

 WORKING PARTIES

•  2 working parties were retained (Council Working Group and Exhibition Unit) until their remit was completed.

• It was agreed that all other working parties would be disbanded in order to allow Standing Committees the opportunity to follow their terms of reference. It was anticipated that a number would be re-formed as a result.

 SOCIETY POLICIES & PROCEDURES 

• The Chief Officer gave a presentation on draft policies which would come back to the table at the next Council meeting

• Staff would also be consulted  on the policies

REPORT OF THE FINANCE COMMITTEE HELD ON 8^TH MARCH 2007

•  It was agreed that the Society would offer insurance cover for Judges

• There was a possibility of further cover for Area Associations and further exploration was necessary to identify the interest in such a scheme.

• The Journal was discussed

PROPOSED MEETING PLAN 2007 - 2008

Amendments were made to two meeting dates and the meeting plan was confirmed.

 PRESENTATION

The President, Mrs Mansfield, presented the Deputy Secretary with flowers and a gift from Council Members marking her retirement from the Society.

 

 Day 1 of meeting closed

 

SYNOPSIS OF THE COUNCIL MEETING HELD AT HAFOD A HENDRE, ROYAL WELSH SHOWGROUND, BUILTH WELLS AT 10.30 a.m. ON WEDNESDAY, 26^TH APRIL, 2007 

PRESENT   

Mrs. M.E. Mansfield (President); Mr. L. Bigley (President-Elect); Miss S.M. Hardy (Chairman); D. Ll. Williams.(Vice-Chairman); Dr. E.W. Davies (Publicity Officer); Mrs. W. Bond; Mrs. C. Fell; Mr. M.T. Daley, Mrs. E. Dart; Mr. E.T.E. Davies; Mrs. M.C. Edwards; Lady Evans-Bevan; Mr. S Franklin; Mrs. E R French; Mrs. P. Howells; Mrs. D. Jones; Mr. G. Jones; Mr. J.T. Kirk; Mr. D. Morgan; Mr. J. Parry; Mrs. J. P. Price; Mr. E.G. Prosser; Mr. J.A. Russell; Mr. J.K. Spenser; Mrs. D. Thomas                        

APOLOGIES

Apologies for inability to attend the Meeting was received from Miss L. Hutchins; Mr. R. Manchip and Miss J. Sheil. 

REPORT OF THE COUNCIL WORKING GROUP HELD ON 29^TH MARCH, 2007 

Council received a copy of the draft Memorandum and Articles of Association. Comments would be submitted to the Chief Officer prior to the next Council meeting when the draft would be discussed prior to consultation with members.

REPORT OF THE EXHIBITION UNIT WORKING PARTY HELD ON 4^th APRIL 2007

• New exhibition unit had been agreed by the working party and ordered

• A donation had been given towards the cost of the unit

• Council agreed that sponsorship space on the unit would not be offered

• It was agreed that disposal of the current unit would be through auction

• The details of the date of the sale of the unit would be posted on the Society’s website when available

CHIEF OFFICER’S REPORT

• Information and update on the staffing restructure

• Council agreed in principle to working with PONT Cymru to develop a project aimed at long term sustainability of the semi feral Welsh Mountain ponies.

• Following information from the National Assembly the Council agreed its response to queries regarding micro chipping.

• An update on the progress of the IT Audit was delivered. Council agreed the actioning of the first stages of the report aimed at reducing immediate risks.

CORRESPONDENCE

A number of confidential items of correspondence were received and discussed.

SERVICE QUERIES

A number of confidential items were discussed.

WELFARE

Consideration was given to a welfare matter, the details of which remain, at this point, confidential

REPORTS FROM DELEGATES

A report was received from the Joint Measurement Board

ANY OTHER BUSINESS

• 135 new members were enrolled.

• It was clarified by Council that the rule change agreed on 09 March 2007 would be introduced as of 1^st January 2008.