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The Welsh Pony and Cob
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Council Meetings |
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THE WELSH
PONY AND COB SOCIETY PRESENT
Mr. L. Bigley
(Chairman); Miss S.M. Hardy (Vice-Chairman); Dr. E.W. Davies (Publicity
Officer); Mrs. W. Bond; Mr. M.T. Daley, Mrs. E.E. Dart; Mr. E.T.E. Davies; Mrs.
M.C. Edwards; Lady Evans-Bevan; Mrs. C. Fell; Mr. S Franklin; Mrs. E R French;
Mrs. P. Howells; Miss L. Hutchins; Mrs.
K.A. James, Mr. A.J. Jones; Mrs. D. Jones; Mr. W.G. Jones; Mr. J.T.
Kirk; W. Lloyd; Mr. D. Morgan; Mr. J. Parry; Mrs. J. P. Price; Mr. E.G. Prosser;
Mr. J.A. Russell; Mr. J.K. Spenser; Mrs. D. Thomas and Mr. P.
Wilding-Davies.
IN
ATTENDANCE The Chief
Officer/Secretary and Deputy Secretary. APOLOGIES Apologies for
inability to attend the Meeting were received from: Mr. M.C. Johnston
(President); Mrs. M.E. Mansfield (President-Elect); Mr. G. Jones; Miss R.
Philipson-Stow; Mrs. R. Mills, Miss J. Sheil and Mr. D. Ll.
Williams. OBITUARY The Chairman
reported on the passing of Mrs. A.M. Stroud of the Bronewydd Stud. Members
stood in silent tribute to her memory. CONTINUATION
OF THE COUNCIL MEETING HELD ON 11TH DECEMBER,
2006 REPORT OF
THE WHITE MARKING WORKING PARTY HELD ON 6TH DECEMBER,
2006 Miss S. Hardy
submitted a Report as printed. MATTERS
ARISING FROM THE REPORT 7008
Members considered the Report at great length and the recommendations contained
therein. (i)
Additions to the Rules and Regulations (Ref.Min.
6990(i) The Working
Party had recommended an addition to the Society’s rules and regulations whereby
that pure bred animals with “excessive white markings” would not be eligible for
registration into the Stud Book. (ii)
Introduction of a Panel (Ref.Min. 6990(ii)) The Working
Party also recommended that the Council approve the establishment of a White
Markings Panel consisting of: (a) Honorary
Vet (b) A member of
Council (c) 2 other
Society members who would be recommended by the Honorary Vet and the appointed
council member and thereafter approved by
Council (d) Membership
of the Panel would be reviewed by Council on an annual
basis (e) Head of
Core Services would attend and service meetings of the
Panel In view of the
importance of the subject under discussion IT WAS
RESOLVED That the
recommendations put forward by the White Marking Working Party be not accepted
and that the matter be referred back for further
discussion. IT WAS
FURTHER RESOLVED That the
points raised by Council members during their deliberations be noted and placed
before members of the White Marking Working Party when they next
met. ADOPTION OF
THE REPORT OF THE WHITE MARKING WORKING GROUP 7009
Subject to the Resolution
referred to IT WAS
RESOLVED That the
Report, as submitted, be adopted. REPORT OF
THE PUBLICITY COMMITTEE MEETING HELD ON 6TH DECEMBER,
2006 The Committee
Chairman, Dr. E.W. Davies, submitted a Report as
printed. MATTERS
ARISING FROM THE REPORT 7010 (i)
Attendance Mrs. E. Dart
reported that she was present at the Meeting although her name was not listed as
being in attendance. IT WAS
RESOLVED That Mrs.
Dart’s name be added to the list of members as attending the
Meeting. (ii)
Promoting and Publicising the Welsh Breeds at Dr. E.W. Davies
reported that some of the classes at Horse of the Year Show had now been split.
Sections A and B would still be combined however Sections C and D had been
separated. (iii) Any
Other Business (Ref.Min. 6996) Dr. E.W. Davies
reported that in line with the new Governance Review, Council would shortly be
seeking to appoint a new Chairman for the Publicity
Committee. The Chairman of
Council wished to endorse the comments from Mrs. Jones recorded in the Report
and he felt sure that Council also valued Dr. Davies’ contribution to the
Society over a period of many years. ADOPTION OF
THE REPORT OF THE PUBLICITY COMMITTEE 7011
Subject to the Resolution
referred to above IT WAS
RESOLVED That the
Report, as submitted, be adopted. CHAIRMAN’S
REPORT None. CHIEF
OFFICER/SECRETARY’S REPORT 7012
Members of the Council were circulated with a Confidential Report from the Chief
Officer/Secretary. Items covered
in the report were: (i)
Registrations (ii)
Budget Controls (iii)Staffing and Related
Issues (iv)Christmas
Hours With Christmas
approaching the Chief Officer/Secretary confirmed the arrangements over
Christmas. Between Christmas and the New Year (3 days) the office would be
closed to the public though telephone calls would be answered. The majority of
staff had booked annual leave or accrued TOIL through working additional hours
over the last month. In previous years it had been an exceptionally quiet time
with few or no visitors to the Office and the complete closure of the Offices
last year caused no disruption at all. As at the time of the Meeting two
members of staff were working. [NOTE:A
total of four members of staff had worked for various days during the Christmas
period.] (v) Staff
Handbook and Policies The Chief
Officer/Secretary, together with Mrs. C. Fell and Mr. D.Ll. Williams had been
working with the advisor (Ms B. Raine) to develop staff policies. Good progress
had been made and the target for completion of the initial draft would be
January, 2007 in line with the Governance Review
recommendations. (vi) Foal
Inspection Mrs. Libby
Archer from the HBLB had attended the Foal Inspection at Brecon Market on
2nd December. It had been particularly pleasing to see 7 of the 13
four year old mares coming back for inspection which demonstrated how effective
the inspection process had been. (vii) IT
Audit & Review Council had
already agreed to the review and this would be going ahead as soon as possible.
Members had also been given an update during the submission of the Report of the
Finance Committee Meeting. The audit review would involve staff and Mr. Peter
Cooper, designer of the current database. Members were circulated with a copy
of the project proposal and estimated costs of the initial review.
(viii)Governance
Conference The Chief
Officer/Secretary confirmed that she, together with Miss Hardy, and Mrs. French
had attended the Governance Conference in CORRESPONDENCE 7013 (i)
(ii) (iii) Confidential
correspondence was received (iv)
Welsh Part-Bred Horse Group A letter had
been received from Miss J. Powell on behalf of the Welsh Part-Bred Horse Group
requesting a donation of 7 Performance Medals to be awarded to the Welsh
Part-Bred Award Scheme for horses that had competed consistently from January to
the end of October in affiliated classes. On the proposal of Mrs. J. Price and
seconded by Mrs. K.A. James with 4 voting
against IT WAS
RESOLVED That the
Welsh Part-Bred Horse Group be supplied with 7 Performance Medals free of charge
on an annual basis. (v)
Confidential correspondence was received (vi)
Royal Welsh Show Judges
2006 Members of
Council were circulated with a letter dated 20th November, 2006 from
the Royal Welsh Agricultural Society Ltd. The Show’s
Livestock Committee felt very strongly that judges should not participate in the
showing of horses at an event where they are also judging, but it seemed that
the Show Society could no longer rely on etiquette alone to prevent this
situation arising. Accordingly, the Show Society had now agreed to introduce a
new ruling within its Livestock Schedule stating that “no judge will be
permitted to show in the same species that they are judging at the Royal Welsh
Show.” The Show
Society hoped that the Breed Societies would support the ruling and include this
in their regulations and taking appropriate action against any judge found to be
contravening the rule, such as removing the person from the appropriate judging
panel. The Deputy
Secretary quoted from the current ruling already in place relating to judging
and showing: “A judge
should not judge and physically himself/herself exhibit in Welsh sections at the
same show. “ After
considerable deliberation IT WAS
RESOLVED That the
RWAS Ltd. be replied to stating that the Society supported the contents of its
letter. IT WAS
FURTHER RESOLVED That the
Judges Administration Committee be instructed to review the ruling already in
place and make recommendation/s to Council for further
consideration. SERVICE
QUERIES 7014
(i) Prefix
Extension Confidential
correspondence was received (ii) CPR
Affiliation Members of
Council had been circulated with copies of a fax dated 17th December,
2006 from the Central Prefix Register regarding affiliation to their Society by
Het Nederlands Welsh Pony Stamboek. Mrs. G. Dent,
Registrar to CPR confirmed that the Welsh Pony en Cob Vereniging was affiliated
but it would be of benefit if Het Nederlands could be encouraged to join CPR and
sought the Society’s assistance in encouraging the Dutch Society to join
CPR. IT WAS
RESOLVED That the
Chief Officer/Secretary be authorised to write to Het Nederlands Welsh Pony
Stamboek encouraging them to join the Central Prefix
Register. PROHIBITIVE
SUBSTANCES 7015
In the absence of Mr. M.C. Johnston, Miss S. Hardy submitted a Report relating
to the up-date on the Procedures relating to Prohibitive
Substances. After further
consideration IT WAS
RESOLVED That the
Judges Administration Committee be instructed to review the recommendations
relating to showing and the use of Prohibitive Substances and to report back to
Council. IT WAS
FURTHER RESOLVED That the
Office be requested to write to the National Pony Society to acknowledge that
the WPCS had used some of NPS Rules while compiling rules to govern Prohibitive
Substances. IT WAS
FURTHER RESOLVED That the
Office be authorised to contact the Jockey Club requesting a list of the
prohibitive substances used by them for dope
testing. IT WAS
FURTHER RESOLVED That the
Office be authorised to make enquiries with regard to the costs involved in
relation to testing for prohibitive substances. IT WAS
FURTHER RESOLVED That subject
to recommendations being received from the Judges Administration Committee, the
report prepared by Mr. M.C. Johnston be
accepted. CONFIDENTIAL
COMPLAINT 7016
Confidential items were considered WELFARE
CASE 7017
Members of Council were circulated with copies of a letter received from Morris
& Bates dated 29th November, 2006 together with copy of the Dyfed
Powys conviction order relating to Miss C. Kelway, Cottesmore,
Haverfordwest. On the
20th November, 2006 Miss Kelway pleaded guilty to an offence of
causing unnecessary suffering to a certain animal, namely a Grey Welsh Section B
stallion, by unreasonably omitting to provide the said animal with appropriate
and necessary foot care/trimming contrary to Section 1(1)(A) of the Protection
of Animals Act 1911. This was a prosecution brought by the RSPCA and Miss
Kelway was fined the sum of £1,000 and ordered to pay costs of £1,800. A total
sum of £2,800 within 28 days. Miss Kelway was
also disqualified from having custody of horses for three years under Section 1
of the Protection of Animals (amendment) Act
1954. After careful
deliberation and on the proposal of Mrs. D. Thomas and seconded by Mr. J. Parry
with 25 votes in favour, none against and 2
abstentions IT WAS
RESOLVED That Miss C.
Kelway be suspended from membership for a period of three years.
IT WAS
FURTHER RESOLVED That should
Miss Kelway re-apply for her membership after the three year period, this to be
reviewed by Council at the appropriate time. [NOTE:
In line with normal procedure
following a welfare case, details of Council’s decision were included in the
Spring Newsletter.] IT WAS
FURTHER RESOLVED That the
name of Miss C. Kelway be removed from the Panel of
Judges. ALLOCATION OF
PREMIUM GRANTS TO WELSH MOUNTAIN PONY STALLIONS AND SEMI FERAL FOALS, FOR THE
2007 SEASON AND THE APPOINTMENT OF INSPECTION
JUDGES 7018
IT WAS
RESOLVED That the
following be approved for 2006 X number of
Stallion Premiums at £100
10 Super Premiums
at £75 23 (maximum) Foal
Premiums at
£50 X number of
Premiums for 4 year olds at £50
(2nd inspection no more
than 23 for 2006 13 eligible) Glanusk Stallion
Show
£500 Judges Expenses -
as submitted In accordance with the system laid
down the names of proposed Inspection Judges were put forward for selection. The
judges for 2006 had been Mr. W.H. Edwards and Mrs. D. Thomas. The name of Mrs.
Thomas would automatically go forward for 2007 and members were required to
nominate an additional judge to accompany Mrs. Thomas for 2007.
On the proposal of Mrs. C. Fell and
seconded by Mrs. P. Howells IT WAS FURTHER
RESOLVED That the
following be invited to inspect the Mrs. D.
Thomas IT WAS FURTHER
RESOLVED That Mr. R. Bowen
be invited to act as a Reserve to Mrs. Thomas and G.
Price. At this juncture the Deputy
Secretary queried whether or not it would be possible, for future reference, to
add to the computer, a marker for semi-feral
animals. IT WAS FURTHER
RESOLVED That the Office
be authorised to proceed and add the relevant marker for the identity of
semi-feral animals. Mrs. D. Thomas referred to those
semi-feral mares that, at 4 years of age, should have come forward at the
recently held Inspection at Brecon Market. Unfortunately not all the mares
could be brought down for the inspection. With one
abstention IT WAS FURTHER
RESOLVED That Mrs. D.
Thomas and Mr. W.H. Edwards be authorised to visit the Hill Improvement
Societies to inspect the 4 year old mares that could not be brought to Brecon
Market for Inspection and to submit their findings to the
Office. APPOINTMENT OF
PRESIDENT-ELECT FOR 2007 7019 Members considered the names put
forward. Mr. M.T. Daley referred to the ruling that was introduced the previous
year which did not allow for current members of Council to be nominated. After
further discussion the Deputy Secretary, on checking the Minutes, verified that
the Council had agreed that current Council members could not be nominated as
Honorary Life Members or Honorary Vice-Presidents. No ruling had been
introduced for nominations to President-Elect. Members with potential conflict of
interest retired from the Meeting and Miss S. Hardy took the
Chair. In accordance with the current
procedure, Council members had nominated individuals as President-Elect for
2007.
Members of Council were supplied with ballot papers and IT WAS
RESOLVED That Mr. L.
Bigley, be recommended to the Annual General Meeting as President-Elect for
2007. Members with potential conflict of
interest were invited to re-join the Meeting. MISS BRODRICK
MEMORIAL TROPHY - 2006 7020 Nominations were put forward for
the Miss Brodrick Memorial Trophy. On being balloted
upon IT WAS
RESOLVED That the Miss
Brodrick Memorial Trophy for 2006 be awarded to Mr. & Mrs. W.D. Reynolds,
Springbourne Stud, Ecchinswell, Newbury, Berks.
HONORARY LIFE
MEMBERS AND VICE-PRESIDENTS 7021 Members with
potential conflict of interest retired from the
meeting. In accordance with the current
procedure, Council members had nominated individuals for Honorary Life Members
and Vice Presidents. The Deputy Secretary wished to
apologise to members as she had made an error while up-dating the
President-Elect nomination form and the Honorary Life Member/Vice-President
nomination form. Members should not have been instructed to obtain the
signature of those being nominated as Honorary Life Members or Honorary
Vice-Presidents. The requirement for a signature should have been put on to the
President-Elect nomination. The forms had now been corrected and she again
apologised for the inconvenience this had caused Council
members. In view of the ruling relating to
standing members of Council not being eligible for nomination the names of
current members were withdrawn. Dr. E.W. Davies stated that there
were four names missing from the list. He had put these forward as Honorary
Life Members. The Deputy Secretary stated she had included in the nominations
the form that had been received from Dr. E.W. Davies on the 22nd
November, 2006 which was with her at the meeting for
reference. Members agreed that the four names
put forward by Dr. Wynne Davies be added to the list of
nominations. Mrs. P. Howells proposed that
Council members must not nominate family members for any appointments, awards,
etc. The proposal was seconded by Mrs. C. Fell and IT WAS
UNANIMOUSLY RESOLVED That Council
members must not nominate members of their family for awards, appointments,
etc. Members considered the name of Mr.
M.C. Johnston put forward as Honorary Vice-President. Whilst Mr. Johnston was
not a standing member of Council, with reluctance IT WAS FURTHER
RESOLVED That the Mr. M.C.
Johnston be not recommended, in this instance, to the Annual General
Meeting. IT WAS
RESOLVED That the
following be recommended to the Annual General Meeting of
members: Honorary Life
Members Marg Allen,
Honorary
Vice-Presidents Mrs. E. Ashwin,
The Old Rectory, Cottesford, Brackley, Northants.
1965 The members who had retired
re-joined the meeting. REPORT FROM
DELEGATES 7022 British
Horse Society Members of the Society were
circulated with copies of the report of the BHS Meeting held on 1st
March, 2006 also copies of letters between BHS and Defra relating to Passports
and the closing date of 31st December, 2006 for rescinding
Passports.. The Report had been received from the Society’s representative,
Lady Vestey. ANY OTHER
BUSINESS 7023 (i)
Enrolment of Members In accordance with the Companies Act
1959/67 the Chairman of Council submitted the names of 86 new members as
circulated to Council. IT WAS
RESOLVED That the
applicants as listed be accepted as members of the
Society. (ii)
Meeting Dates IT WAS
UNANIMOUSLY RESOLVED That a
programme listing the dates of future Meetings be made available to Council
members. (iii)
Joint Measurement Board Mr. P.
Wilding-Davies reported that he had informed the JMB that he would be standing
down as the Society’s representative on the Board as from 10th March,
2007. Mr. Wilding-Davies proposed that Mr. J. Parry should cover any meetings
after that date and up to the first Meeting after the Annual General Meeting
when the delegates would be approved for 2007. The proposal
was seconded by Mr. E.T.E. Davies and IT WAS
RESOLVED That Mr. J.
Parry be approved to represent the Society at Joint Measurement Board Meetings
after the 10th March, 2007 and until the first meeting of Council
after the Annual General Meeting when delegates would be approved for
2007. (iv)
Confidential Item - Bronze Medal (v)
Silver Medal Status On the
9th January, 2006 Aberystwyth Show and the Eastern Welsh Pony &
Cob Association were reminded that the award of silver medals for the shows in
2007 would be reviewed and they were invited to submit their figures in
readiness for the Committee Meeting, after their show had been held in
2006. Unfortunately
no reply had been received from either of the Shows in readiness for the
Committee dealing with the award of silver medals therefore the recommendation
from the committee had been that Aberystwyth Show and Eastern Welsh Pony &
Cob Association Show would not be awarded silver medal status for
2007. Letters of
appeal had now been received from both shows requesting Council to re-consider
the decision and grant them silver medal status for
2007. IT WAS
RESOLVED That both
Aberystwyth and Eastern Welsh Pony & Cob Association Shows be not awarded
silver medal status for 2007 and that they be invited to re-apply in 2007 for
2008. (vi) Next
Meeting The Chief
Officer/Secretary confirmed that the next meeting was scheduled for
9th March, 2006. The Chairman closed the Meeting at 3.15 p.m. Posted 14/3/07 |
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